Unit 11, 61 Flynn St, Wembley, WA, 6014
08 9242 2085 ots@otsmanagement.com.au
Advice from Outside the Square

Yearly Archives: 2018

6 Steps To Create Your Plan On A Page

Managing an Indigenous Organisation can be sometimes like herding cats. The organisation is constantly under pressure from things that are happening outside but that affect the work. Lack of resources is a root cause of being unable to organise work and systems to create efficiency. If you have a strategic plan, you probably don't have time to look at it until that time when...it's too late? Yet at the same time, in order to move from day to day chaos, you always need to set a direction, and you need to set it in such a way that it is easy to refer to and to follow. Making To-Do lists is great. But To-Do lists are simply a set of actions, they do not always relate to goals and bigger picture achievements. Without these, any To-Do list becomes lost in a sea of activity. If you are clear about your goals they become possible. But in order to make those goals real, you need plans. Once you have plans, you, and the whole organisation, need to work on them – every day! This means they must be practical and visible. How do you keep your goals and plans front of mind before you get lost...
Read more

Design Your Organisation Chart Now!

All small businesses start in a very similar way, and I’ll bet you can relate to this story: Jack and Jill started their small business just by themselves. They did most things together– they did the sales together, they discussed stock levels as they ordered stock, they worked side by side as they stacked the shelves, they took turns to write different pages of their website, they kept the books together, together they opened every morning and closed every evening. Then they got busy as the business grew and they hired a store helper, Sue. Sue was really keen and helpful, she mucked in and helped to do everything as well. In some things, all three of them were interchangeable as they looked after all the tasks in the business. But things were starting to get missed because they got confused about who was going to do what. This didn't really matter because one of them would see the confusion and between the three of them they sorted it out. Then the business became more successful and they hired Tom. Between the 4 of them, they did all the activities of the business as people could. If one was busy another picked up the slack. But more...
Read more

External Influences in Indigenous Organisation Planning

Across the last 30 years that I have been working with Indigenous organisations, I have found that Indigenous organisations are the most conscious of writing strategic plans out of any other for-profit or not-for-profit organisations I have ever worked with. The way they do it also follows a trend. When you wrote your last strategic plan, did you do it in a "workshop"? That’s what most Indigenous organisations do – they clear out some time and take their team out of the workplace so they won’t be disturbed, and they spend a couple of days discussing what’s going on in the organisation and how to improve it and set goals and strategies. But here’s what’s wrong with this approach – more often than not you discuss and find solutions for problems and opportunities from inside your business, and forget that it is the external stimuli that could have serious and unpredictable effects. You probably started your planning by applying a little SWOT Analysis. You write on a whiteboard all your strengths, weaknesses, opportunities and threats. If your facilitator is on the ball he or she will explain that strengths and weaknesses are internal issues - you can use your strengths and eliminate your weaknesses with...
Read more

How To Explain Your Business Plan To Your Team

So, you've completed your Business Plan? Whatever it is, apart from starting to implement it – do you know what’s the most important thing for you to do now?

Explain it!

Who do you have to explain it to? Well, it depends – if you have a team of employees, you need to explain it to them. If you are work on your own but you use contractors, virtual assistants or friends to help you in your business – you need to explain your plan to them. Even if you work totally alone – you need to explain your plan to at least your spouse and family, if not your bank or other people involved in helping you. These are your “stakeholders” and you need to explain your big new plan to them because people hate change, and a plan represents change. If your plan affects them (how could it not?) you need to explain it to them. You also need to ensure that the people involved know about your plan - and especially the parts that they have to play - so that they can help you as required. You want them enthusiastic about the new ideas and the direction you...
Read more